Hospital Management System


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Hospital Management System (HMS) is an advanced software that provides wide-ranging solutions to numerous divisions of Healthcare Industry for General Hospitals of varied capacities, small Nursing Homes, HMOs, Polyclinics and General Practitioners.
This HMS solution addresses the concerns from Patients, Doctors, Pharmacy, Nurses, Hospital Management and Services.
The Software provides both medical as well as patient care aspects to hospital management. The software is divided into different modules, each addressing a specific activity of the hospital and thereby assisting better patient care. Each module can be used as a stand-alone solution or can be integrated in a phased manner. Modules are designed so that they meet the present and future requirements of the hospital.
HMS offers numerous sub-systems and a unified integration. Modules are also so designed to meet the present as well as future necessities of the business and process a unique capacity for the business growth.
Without a digitized system, an efficient hospital or clinic cannot function in this day and age. Store in one place patient records, scheduling, billing and financials, all optimized for fast searching and collaboration.
Reduce Operational Costs
  Save monthly on your budget, by cutting the cost of hiring additional employees, office space and time used in your organization. Expensive hardware for local servers and databases licenses is a heavy finacial cost to be burden by any hospital, not to mention its needs of constant hardware upgrade and a personnel who will maintain the hardware. In MySiteMalixi Cloud Hospital Solutions, you can take all that hardware and personnel needs out of your payroll and hardware budget. Cloud Servers and Database maintenance is 70% cheaper and more reliable and doesnt affect by any calamity damages as it doesnt reside on your premise but on cloud and its back up mirror servers are also automaticaly handle system failovers.
Serve More Patients
  Use the enhanced patient workflow and increased productivity, to ultimately increase the number of patients served per day.
Less Errors
  Reduce invoicing and dispensing errors of service products consumables, by turning to the automated way of generating medical invoices and claims.
All the Support You Need
  Our team and our regional partners will assist you in setting up and maintaining your implementation. Quarterly, Semi-Annualy or Annualy system training for new staff and upgrade trainings is just a phone away and we are always happy to serve you.
Flexible Payments
  Save on the long term with flexible payments taylored to your organization. We know that every hospital has their own way of prepared payment terms that fits its budget, we are happy to listen to your prepared terms to be able to help you in achieving your goals.
Connecting Departments
  Connects all your departments and implements all your workflows.
Get Started Help:   You have included support to get started, from setting up the system to training your staff
Support Hours:
Support is available Monday through Friday from 9 AM to 5 PM Philippine Time thru Skype, Viber , Call or Text Messages.
Support emails are responded in up to 24 hours. Emails received after hours or on weekends will be responded in the next business day.
HMS Main Features and Capabilities
Patients Management
Manage all your Inpatients and Outpatients. Patients are quickly accessible. Schedule and organize the inpatients and outpatients.
Manage Patients
  You can manage both your inpatients and outpatients. Provided with a Nurse Patient Charting, for effective Assestment of patients needs and concerns as well as bed scheduling
OPD Doctors Appointments
  Friendly display of your patient appointments. You can see calendar of appointments between days, weeks and months per Doctor patients.
OPD Waiting Room
  Doctors and nurses can keep track of the patients in the waiting room, all integrated with the calendar and with service on schedule.
Inpatients and Wards
  The configuration of the wards, rooms and bed is customizable for you hospital. You can define in fine detail, and even specify the room type based on your building structure.
Patients Quick Search
  The patients are easily findable by name or birthdate thru a patients list. You can type part of the name or birthdate to identify the patient on the result list.
Medical Scheduling
Keep track of your appointments and your team's calendar. With Checkins, always know which patients are in the Waiting Room and how late they are.
Per Doctors Calendars
  Patient Manager enables you to see in the same window the calendars of multiple users. Patient appointments in the calendar can be scheduled by the nurses or by the secretary from another workstation or even by doctors upon check up for its follow up schedule thru doctors workbench on account calendars.
Check up Follow Ups
  You can set follow up reminders to each patients appointments for easy doctorrs viewing of its patients concerns.
Birthday Statistics
  All patients birthday will appear on birthday list according to exiting months.
Medical Records
Document all your encounters in as much detail as you want. Diagnosis, lab results, prescriptions and other. SOAP records stored in each patients medical history.
  Patient encounters can be completely documented from the Patients / Concerns/ Complain, Doctors Findings, Prescribed Medication, Remarks / Diagnosis and Doctors Notes.
ICD Diagnosis codes
  ICD10 Diagnosis codes from any system.
Drug Prescriptions
  Prescribe medication, generate drug prescriptions and it will be stored also as SOAP history and can request invoice for payment of patient directly to the cashier after doctors check up.
Medical Workflows
Use the built in patient workflows from Scheduling, going to doctors check up and prescription or rendering services and finishing up with request invoice for payment to the cashier
Built-in Workflows
  Each module of the system feeds into the next. For example the medical records are the source for billing patients, which is a source for the pharmacy.
Service With Consumables
  Services with consumables when invoices automatically deducted each items as its consumables to the inventory.
Patient Charting and Nurse Care Planning
  From existing Medical Diagnosis, Complains of patients, nurse assessment and pre- diagnosis, upto planning and interventions before proceeding to the doctors on duty.
Patient Clinical Data
  Clinical Data of each patients for admission after doctors check up for its medical history for reference of the present sickness other than accidental circumstances.
Inpatient and Outpatient's Drug Administration
  For each patients nurse drug administration. Recording of Vitals Signs and administered medications.
Medical Billing and Claims
Issue Invoices and Receipts from doctors prescriptions. Additionally you have support to generate claims for insurances\copayers healthcares.
Integrated with Medical Records
  Work efficiently by generating the patient bills directly from the entered medical records, from used materials or from inpatient service accommodations.
Integrated with Pharmacy / Inventory
  You can configure the workflow of how drugs are billed and dispensed. The pharmacy module can cover point of sale, or billing of prescribed drugs, or thru service as stock consumables.
Lab and Imaging as a Service
  Tests requested as a service can be billed seamlessly allong with other billable items.
Receivables and Collections
  Billing records of unpaid invooices as well as paid claims invoices.
Partial Invoice Payments
  The system supports partial payments for your invoices, while keeping track of the patients with balance listed on Receivables reports
Bed Management
Schedule and organize the inpatients rooms and wards, while providing nurses with simple tools to managed them.
Accessible for Doctors and Nurses
  Doctors and nurses or other users are can view and manage the admitted inpatients room.
Room and Bed Layout
  The structure of wards, rooms and beds can be customized by each hospital, and visualized in friendly layout.
Room Scheduler
  With the Room Scheduler you easily admit new inpatients or move\extend stay for the existing ones.
Integrates with Billing
  The admission days are billed via service.
Laboratory / Imaging and Radiology
The laboratory module enables the cooperation between the Doctors and the in-house lab.
Dedicated Module
  The lab staff typically works only to this section of the program without having access to the medical records or billing.
The Doctors Request the Tests
  The Doctors request the tests together with the prescription. The requested tests are automatically billable after clicking request for invoice.
Test Results Templates
  The test results will be encoded at each diagnostics results forms and can be printed for patient and doctors copy.
Nurses Management
Enable nurses to enter vital and carry on their tasks with a simple dedicated module.
Administer Drugs
  Nurses can record their completed tasks, right from the prescribed treatment plans.
Enter Vitals
  Vital signs, nursing assessments and notes can be entered into the system as simple notes or using Patient Document templates.
Dispense Materials
  Dispensable materials used by the nurses can be records, and later billed to the patient.
Pharmacy Management
In the Pharmacy module, the pharmacists can dispense prescribed and prepaid drugs or sell not prescribed medication, as they have permissions.
Accommodates Multiple Workflows
  Through permissions the system administrators can limit what functions can a pharmacist do.
Bill and Dispense Drugs
  For example, the pharmacists can both bill the patients based on the medic's prescriptions, and also dispense the drugs.
Only Dispense Prepaid Drugs
  A limited scenario is when the pharmacist can only dispense the drugs already billed by a cashier.
Point of Sale
  Optionally, the pharmacists can sell directly drugs from their stock to patients, without needing a prior prescription.
Drug Prescriptions Via Invoiced
  Along with handing over the drugs, the pharmacists can print out the prescrived drug in its requested paid invoiced issued by the Doctor.
Medical Inventory Management
Manage the stocks of drugs, materials and dispensable items, all integrated with the medical records, purchases and billing.
Multi-location Stocks
  Each of your departments can manage it's own stock of inventory items, along with per department sale prices when required.
Expiry Date
  On purchase, you can set expiry dates for drugs upon delivery on the inventory, and run Expired Items reports.
Stocks View
  Drugs inventory location summarised the existing stocks of each items listed for easy view for purchase request of low count items.
Delivery of stocks
  Adding delivered items. Existing count plus the delivered items will have total available stocks posted beside the items name.Not editable for security purposes.
Disposal of stocks
  Disposal of expired of damage items. Existing count less the disposed items will have total available stocks posted beside the items name.Not editable for security purposes.
Adjustment of stocks
  Adjustment of items wether by adding or reducing the existing inventory count, remarks to put on reason for adjustment. Existing count after adjustment will have total available stocks posted beside the items name. Not editable for security purposes.
Reporting and Statistics
Take control of your business with better reporting. You have available both real time medical reports and financial reports that can be printed.
Medical Reports
  Outpatient and Inpatients reports, Beds reports, Drugs Reports.
Financial Reports
  Receivables, Collections, Sales Report Summary, Product Sales Summary, Service Sales Summary, BIR reports and Referral Reports.
DOH Statistics Reports
  Monthly Statistics and Annual Statistics, Transmittal Report, Equipment List Report, Personnel List Report
Healthcare Reports
  All affiliated healtcare partners Summary list reports by day, weekly, monthly.
We'll Bring Your Vision to Life
With over a decade of medical software development experience, MySiteMalixi Cloud Medical Systems Services can take your special requirements and develop them to tailor fit your operation.
Our Expertise
  1) Consulting, Problem Solving, Research
2) User Interface and User Experience Design
3) Implementation and Deployment
Our Guarantee
  1) New capabilities and improvements are constantly available to you via updates and upgrades to the system.
2) Ongoing support for your applications though our expert technical support staffs. They are conveniently reachable by phone, live chat, or email.
3) Our solutions include ongoing maintenance and technical support.
  Hospital System Product Modules:
Hospital Account Administration System ( HAAS) :
System User Account Manager Journal Entry Template
Transaction Audit Trail Reports Financial Template
Grouped / Itemized Chart of Accounts  
Hospital Information System (HIS):
Patient Services Aucillary Services
Billing and Collection Examination and Results
Reports Medical Records
Nursing Services Government Healthcare
Materials Management System (MMS):
Real-Time/Perpetual Inventory Management Stock Issuances
Vendor/Supplier Master File Management Expense Requisitions
Items and Services Master File Management Expense Issuances
Purchase Requisitions Material Productions
Purchase Orders Quantity Adjustments
Deliveries/Receiving Entries Physical Count
Purchase Returns Multi-warehouse
Stock Requisitions Electronic Stock Card
Asset Management    
Hospital Financial Accounting System ( HFAS) :
Products Selling Price Update Rooms Sales Summary
Goverment Healthcare Compensable Items Purchase Requisitions
Charging Template Purchase Order
Room Master List Purchase Invoice
General Ledger Setup Inventory Adjustment
Patient Account Adjustment Physical Count
Inpatient & Outpatient Billing Sales Summary Entries
Professional Fee & Readers’ Fee Posting Purchase Summary Entries
Asset Management Store Room Transfer
Final Diagnosis Batch Entry Income Statement
Cash/Check/Card Settlement Balance Sheet
Package Deal Posting Bank Reconciliation
Goverment Healthcare Application Entries Cash Flow
Laboratory Information System ( LIS ) :
Diagnostic Results / Interpretation Template ICD-10 Coding Guide
Patients Diagnostics History    
Hospital Report Management System ( HRMS) :
Billing & Charging Goverment Healthcare Reports
Departmental Charge/ Cash Slip Product Master List Per Department
Discharge Patient With Guaranteed Account Master File
In-Patient Guaranteed Accounts Individual User List
Outpatient Departmental Income Report Admission & Outpatient
Professional Fee Reports Doctors Patient List
Receivable Summary Report(In-Patient) Previous Room Occupants
Charge Settlement Summary Accounts Payable
Purchasing Reports Accounts Receivable
Inventory & Warehousing Requisition Summary
Benefits are:
 Lower Operating Costs and over-all cost effectiveness  Higher productivity per department or project
 Faster response to customer and staff requirements  Standardized processes and activities
 Reduced rework, rejects and wastage  Streamlined and cost effective operations
 Improve utilization of resources  Measurable activities and results
 Focus on customer & operation requirements  Lower incidence of lost documents and records
 Better and higher quality end-products  Standardized document formats
 International recognition of good service  More effective records control specially for litigation
 Improved relations with customers and co-workers  More legible and organized records leading to faster records retrieval
 Provides a framework for continuous improvement  Improved inter-departmental communication and inter-departmental cooperation
 Better Employee accountability  Defined system for solving problems
 More quality conscious employees  Improved planning and results evaluation
 Clearly defined roles, duties and responsibilities    
Our Hospital Management System Project
  Hospital Billing Inventory    
Hospital Management System Video Tutorial
Hospital Inventory System Video Tutorial
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